PRIVACY NOTICE (EXTERNAL)

FTS CONSTRUCTION RECRUITMENT

Introduction

This Privacy Notice explains how FTS Recruitment Ltd (trading as FTS Construction Recruitment) collects, uses and protects personal data.

We are a recruitment business providing permanent and temporary recruitment services. We are registered in England & Wales (Company No. 07203987) and act as a data controller under the UK GDPR and Data Protection Act 2018.

We are committed to handling personal data lawfully, fairly and transparently.

We may update this Privacy Notice from time to time. The latest version will always be available on our website.

WHO THIS APPLIES TO

This Privacy Notice applies to:

Candidates
Client contacts
Referees
Supplier representatives

If you are an employee or applicant, please refer to our Internal Privacy Notice.

HOW WE COLLECT PERSONAL DATA

We collect personal data:

Directly from you:

CV submissions via our website
Applications for roles
Phone, email or LinkedIn conversations
Meetings, networking and referrals

From third parties:

Job boards (e.g. Indeed, CV Library, Total Jobs)
LinkedIn and other professional platforms
Company websites and industry sources
Referees
Background check providers (e.g. DBS where required)

WHAT PERSONAL DATA WE COLLECT

Candidates

We may collect:

Contact details (name, email, phone, address)
CV, skills, qualifications and employment history
Salary, benefits, notice period
Right to work documentation
References and interview feedback
Limited company details (if contracting)
Bank details (for payment where applicable)

Special category data (only where necessary)

Health information (relevant to roles)
Diversity data (for monitoring – anonymised where possible)
Criminal records (where legally required)

Client Contacts / Suppliers / Referees

We may collect:

Name and contact details
Job title and company
Relevant business information

HOW WE USE PERSONAL DATA

We use personal data to:

Candidates

Match you to suitable roles
Introduce you to clients
Communicate about opportunities
Manage placements and payments
Maintain our candidate database
Meet legal and compliance requirements

Clients

Provide recruitment services
Manage relationships and contracts
Process invoices and payments

Referees

Obtain and share references (with consent where required)

LAWFUL BASIS FOR PROCESSING

We rely on:

Legitimate interests – recruitment services and business operations
Contractual necessity – where we place you in a role
Legal obligation – compliance (e.g. right to work checks)
Consent – where required (e.g. marketing or specific checks)

USE OF AI AND TECHNOLOGY

We use modern systems, including:

Recruit CRM (our recruitment database)
AI tools such as ChatGPT (approved use only)

We do not input identifiable personal data into AI tools unless:

It is necessary, lawful and secure
Or the data is anonymised

AI is used to support internal efficiency (e.g. drafting communications), not to make automated decisions about individuals.

All decisions involving candidates include human review.

DATA SHARING

We may share your data with:

Clients (for recruitment purposes)
Third-party service providers (e.g. IT, CRM, payroll)
Background check providers
Professional advisers (legal, accounting)
Regulators or authorities where required

We only share what is necessary and ensure appropriate safeguards are in place.

INTERNATIONAL TRANSFERS

Some systems we use may store data outside the UK.

Where this happens, we ensure safeguards such as:

UK adequacy regulations
Standard contractual clauses
Secure, reputable providers

DATA SECURITY

We take security seriously and use measures including:

Secure CRM systems (Recruit CRM)
Password protection and access controls
Encryption where appropriate
Antivirus and firewall protection
Staff training and confidentiality obligations

DATA RETENTION

We typically retain data:

Up to 3 years from last meaningful contact (candidates)
Up to 7 years where required for legal or financial reasons

We regularly review and delete data when no longer needed.

YOUR RIGHTS

You have the right to:

Access your data
Correct inaccurate data
Request deletion
Object to processing
Restrict processing
Request data transfer (where applicable)

To exercise your rights, contact us using the details below.

COMPLAINTS

If you are unhappy with how we handle your data, you can contact:

Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
📞 0303 123 1113
🌐 www.ico.org.uk

FTS Construction Recruitment
Basepoint Business Centre

Aviation Park West

Enterprise Close

Christchurch

BH23 6NX

📧 GDPR@ftscareers.com