%20-%20RGB_edited.png){kind=small}
FTS CONSTRUCTION RECRUITMENT
Introduction
This Privacy Notice explains how FTS Recruitment Ltd collects, uses and protects personal data in connection with our internal recruitment processes and employment relationships.
FTS Recruitment Ltd trades as FTS Construction Recruitment and provides permanent and temporary recruitment services to clients across the UK construction sector. We are a company registered in England & Wales under company number 07203987.
This Privacy Notice explains how we use personal data relating to:
-
Applicants for employment
-
Current employees
-
Former employees
-
Temporary staff, consultants, contractors and workers engaged directly by FTS Recruitment Ltd
We are committed to protecting personal data and complying with UK GDPR, the Data Protection Act 2018 and guidance issued by the UK Information Commissioner’s Office (ICO).
We may update this Privacy Notice from time to time. Where significant changes are made, we will notify affected individuals where appropriate. You should review this Privacy Notice periodically to understand:
-
how we use your personal data; and
-
your rights in relation to that data.
WHO SHOULD READ THIS PRIVACY NOTICE?
This Privacy Notice applies to:
• Applicants for employment with FTS Recruitment Ltd
• Employees of FTS Recruitment Ltd
• Temporary workers, consultants, contractors or apprentices engaged directly by FTS Recruitment Ltd
If you are a Candidate, Client Contact or Supplier Representative, please refer to our External Privacy Notice, which explains how we process data in connection with our recruitment services.
DEFINITIONS
This Privacy Notice uses the following defined terms:
Applicant
A person who has submitted an application or enquiry, directly or indirectly, with a view to becoming an Employee.
Data Protection Legislation
Means the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any applicable UK data protection laws and regulatory guidance issued by the Information Commissioner’s Office (ICO).
Employee
A current or former employee, worker, consultant or contractor who works or has worked for FTS Recruitment Ltd. This includes permanent, temporary, fixed-term, part-time, casual and contract staff.
Nothing in this Privacy Notice is intended to affect your employment status.
Third-Party Service Provider
Any third party that provides services to FTS Recruitment Ltd, including:
• Professional advisers (accountants, solicitors, tax advisers)
• Payroll providers
• Pension providers
• Employee benefits providers
• Insurers
• IT service providers and software providers
• Compliance providers
• Independent consultants and subcontractors
HOW WE OBTAIN PERSONAL DATA
If you are an Applicant
We may obtain personal data:
Directly from you
For example when you:
• apply for a job via our website
• submit an application form
• send us a CV
• attend an interview
• participate in an assessment process
Indirectly from third parties
Such as:
• recruitment businesses or agencies
• professional networking sites such as LinkedIn
• job boards and CV databases such as Indeed, Reed, CV Library or TotalJobs
• referees
• individuals who recommend you for a role
• publicly available professional sources
If you are an Employee
We may obtain personal data:
Directly from you
During the course of your employment or engagement.
Indirectly from
• line managers or colleagues
• payroll or benefits providers
• occupational health professionals
• government agencies such as HMRC or the Department for Work and Pensions
• background checking services such as the Disclosure and Barring Service (DBS)
• IT systems used by the business
TYPES OF INFORMATION WE HOLD
If you are an Applicant or Employee
We may collect, store and process the following personal data:
• Name, address, email address and telephone number
• Date of birth
• Nationality
• Gender (where voluntarily provided)
• Proof of identity
• Proof of right to work in the UK
• Passport or visa details where applicable
• Qualifications and certifications
• CV, application forms and interview notes
• References
• Professional experience and work history
• Information relevant to recruitment decisions
Additional Information for Employees
We may also collect:
• National Insurance number
• Emergency contact details
• Bank account details
• Payroll and tax information
• Salary, commission and benefits information
• Pension information
• Employment history and training records
• Performance reviews
• Disciplinary or grievance records
• CCTV images or building access records
• IT usage information relating to company systems
• Photographs for internal systems or identification
• Company device usage logs where applicable
Where company devices are issued, limited monitoring may occur to ensure:
• security of company systems
• compliance with company policies
• prevention of misuse
SPECIAL CATEGORY DATA
In some circumstances, we may process special category personal data, including:
• health information
• disability information
• sickness absence records
• equality and diversity monitoring data
• trade union membership where applicable
We only process this data where necessary and permitted by law, including for employment law compliance and workplace health and safety.
WHERE WE USE PERSONAL DATA
If you are an Applicant
We may use your personal data to:
• assess your suitability for employment
• verify information provided in applications
• carry out reference checks
• confirm right to work in the UK
• administer recruitment processes
• monitor diversity and equal opportunities
• maintain recruitment records
If you are an Employee
We may use personal data to:
• pay salary, commission or expenses
• administer payroll and taxation
• provide employee benefits
• administer your employment contract
• manage performance and development
• conduct disciplinary or grievance procedures
• comply with employment law obligations
• manage health and safety
• maintain business records
• ensure IT and network security
• investigate suspected misconduct
• prevent fraud
• analyse workforce trends such as staff retention
USE OF ARTIFICIAL INTELLIGENCE (AI)
FTS Recruitment Ltd may use Artificial Intelligence (AI) tools to assist with administrative tasks such as:
• drafting documents
• improving written communication
• summarising information
• generating templates or reports
AI tools are not used to make automated employment decisions.
LAWFUL BASIS FOR PROCESSING DATA
We process personal data where it is necessary for:
• performance of an employment contract
• compliance with legal obligations (such as employment law or tax law)
• legitimate interests of the business, including running recruitment operations and managing staff
• exercise of employment law rights and obligations
Special category data is processed where necessary for employment law purposes, health and safety obligations, or equality monitoring.
WHERE WE PROCESS PERSONAL DATA
Personal data is primarily stored and processed in the United Kingdom.
Some IT systems or service providers may store data outside the UK.
Where this occurs we ensure appropriate safeguards are in place, such as:
• UK International Data Transfer Agreements (IDTA)
• UK Addendum to EU Standard Contractual Clauses
• transfers to countries recognised by the UK government as providing adequate data protection
PARTIES WITH WHOM WE MAY SHARE DATA
We may share personal data with:
• directors and authorised employees of FTS Recruitment Ltd
• payroll providers
• pension providers
• IT service providers
• legal advisers or accountants
• insurers
• background checking providers
• government authorities where legally required
• regulators or courts where required
Where data is shared with third parties, we require them to process the data securely and only for authorised purposes.
WEBSITE
If you interact with our website www.ftscareers.com, we may process limited usage data through cookies and analytics tools.
Further information is available in our Cookie Policy.
AUTOMATED DECISION MAKING
FTS Recruitment Ltd does not make employment decisions solely through automated processing.
All recruitment and employment decisions involve human review and judgement.
DATA SECURITY
We implement appropriate technical and organisational measures to protect personal data, including:
• secure IT systems
• password protection
• access controls
• encryption where appropriate
• staff training on data protection
Access to personal data is restricted to those who require it for legitimate business purposes.
We have procedures in place to manage and report data breaches in accordance with UK GDPR requirements.
DATA RETENTION
We only retain personal data for as long as necessary.
Typical retention periods include:
Applicants
Up to 12 months after the recruitment decision, unless consent is given to retain information for longer.
Employees
Up to 6–7 years after employment ends to comply with legal, tax and employment law requirements.
Certain information may be retained longer where necessary for legal claims or regulatory purposes.
Where possible, data may be anonymised for statistical or reporting purposes.
YOUR RIGHTS
Under UK data protection law, you have the right to:
• access your personal data
• request correction of inaccurate data
• request deletion of personal data where appropriate
• object to certain processing
• request restriction of processing
• request transfer of data where applicable
Requests can be made by contacting the Data Protection Manager.
We may request identification before responding to such requests.
COMPLAINTS
If you are unhappy with how your data has been handled, you may contact us first so we can investigate.
You also have the right to complain to the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: 0303 123 1113
Website: https://ico.org.uk
CONTACTING US
If you have any questions about this Privacy Notice or wish to exercise your data rights, please contact:
Data Protection Manager
FTS Construction Recruitment
Basepoint Business Centre
Aviation Park West
Enterprise Close
Christchurch
BH23 6NX
Email: GDPR@ftscareers.com